Editing Your Personal Statement

Always have someone proofread your resume before submitting it. PREPs is a great resource for IUPUI Science students, as well as the University Writing Center and the Purdue Online Writing Lab (OWL).

While writing your resume, be aware of these formal writing tips:

Try to avoid ambiguous references.

When speaking with friends, it's common to overuse ambiguous words like "this", "these", "his", "it", "they", etc. These words have no meaning in themselves, but in conversation the meaning is usually clear from the context. In written text, however, the intended meaning is often not evident to the reader, because there are many possible interpretations of "it" and "this". Even if the item to which you refer is explicitly mentioned in your paper, ask yourself whether there is any chance that the reader might not know to which of several items you might be referring. E.g. for the word "he", were there two or three people being discussed? If so then state the actual name of each; "he" would be ambiguous.

Watch out for homonyms.

Spell checker is awesome, but it rarely catches homonyms. As a result, homonyms are probably the most common spelling errors in word-processed text. Even if you are lazy and let the spell check fix all of your other words, make certain that you know the differences between words like:
it'sits
theirthere, they're
whetherweather
totootwo
sitecitesight
wastewaist
wholehole
farefair
greatgrate
affecteffect
discretediscreet
forthfourth
pastpassed
rollrole
leadled
lielye
throughout, through out
seemseam
newknew
illicitelicit
complement, compliment
extentextend
obtainattain
pairpare
personalpersonnel
suitsuite
principalprinciple
bearbare

"But" and "however" are not interchangeable.

The words "but" and "however" have similar meanings, but they are not interchangeable. If you take a grammatically correct sentence containing "but" and replace it with "however", or vice versa, the result will almost always be incorrect, mainly because of comma punctuation. Here are correct examples of how to use but and however:
  • "I like oranges, but I do not like tangerines."
  • "I like oranges. However, I do not like tangerines."
  • "I like oranges; however, I do not like tangerines."
  • "I, however, do not like grapefruits."
  • "I like oranges however they have been prepared."

Use caution with capitalization.

Capitalization is appropriate only for specific, named, individual items or people. For example, capitalize school subjects only when you are referring to a specific course at a specific school: math is a general subject, but Math 301 is a particular course. Similarly: Department of Computer Sciences vs. a computer science department, the president vs. President Bush. When in doubt, use lower case.

The above Writing Guidelines were excerpts taken from Dr. James A. Bednar's article, Tips for Academic Writing and Other Formal Writing.